All emails sent from Timesheet are subject to the email notifications settings designated in the Email Notification Settings Screen. This screen is accessed via the Approval Email Settings link located under the Approval Management header of the main admin screen.

This screen allows you to enter the information necessary for Timesheet to process the emails associated with Period Approvals and Project Approvals. The required information for these processes includes:

• Time of Day
  Use the Hour and Minute dropdown menus located in this column to select the time of day that you would like Timesheet to begin sending approvals emails. Generally, it is best to choose a time when the system will not be very active to ensure that your users do not experience any delays sue to the processing time needed for email sending. Timesheet uses a modified military time format for this field. In this format, 00:00 is equal to midnight and 12:00 is equal to noon.
• SMTP server
  Enter the fully qualified domain name for the SMTP server that will be handling the outbound approvals emails.
• From address for emails
  Enter a from address for all outbound approvals emails. This address will appear in the from field for all approvals emails.
• Ignore Sheets Before
  Enter a date to serve as the "cutoff" date for approvals emails. Timesheet will ignore time, mileage and expensesheets from before this date in relation to approvals emails. This value must be entered in YYYYMMDD format.

When you have entered the above values, click the Button. Timesheet will refresh the Email Notification Settings Screen and display a green text message confirming the settings changes.

Enabling And Disabling Approvals Emails

You may activate or deactivate all approvals emails in this screen using the Activate Approval E-mails? setting. By default, approvals emails are turned off. To enable approvals emails, simply change this option to "Yes" and click the Button. Timesheet will refresh the Email Notification Settings Screen and display a green text message confirming your change.

To disable approvals emails when they are already active, repeat the above process, but select "No" for this option.

Approvals Emails Options

The Email Notification Settings Screen allows you to set the following two options for Approvals Emails.

• Create sheets automatically for users who have not logged in to activate late email notifications?
  This option allows you to determine whether or not Timesheet will create "blank" time/mileage/expense sheets for users who have not logged into Timesheet during the active time period. The creation of these sheets will cause the Approvals process to treat those users as late in submitting their sheets, which will result in reminder email notifications being sent to those users. If Timesheet does not create these "blank" sheets, the users in question will not be considered late and will not receive reminder emails.
• Should approval emails be sent as text, html, or both?
  This option allows you to specify whether the URL contained in Approvals emails that refers to the sheet in question should be sent as plain text (not clickable - link must be copied and pasted into a browser), HTML (clickable - recipient may click through) or both (email client decides which to display).

For more information on Period Approvals and Project Approvals, please see the appropriate sections of this documentation.